IT Operations
GR/IR Reconciliation That Took 3 Weeks at Year-End Now Takes 4 Days
A large industrial group with SAP MM and FI running across 6 plants and 3 company codes was facing a year-end GR/IR reconciliation process that consumed an entire month of AP and purchasing team time. Verporta GR/IR Intelligence automated 80% of the matching and routing work.
Industry
Industrial Manufacturing
SAP System
SAP ECC 6.0, FI + MM
Plants
6 plants, 3 company codes
GR/IR Open Items
4,200+ line items at year-end
The Problem
4,200 open items. No owner. No process. Annual audit finding.
What was happening
- ▸4,200+ open GR/IR line items accumulating across the year – not reconciled until December
- ▸Each item requiring manual matching: goods receipt in MIGO vs invoice in MIRO vs PO in ME23N
- ▸Root causes varied: quantity differences, price variances, timing gaps, vendor invoice errors, missing GR postings
- ▸AP team and purchasing team blaming each other – no clear ownership of which items belonged to which team
- ▸External auditors flagging GR/IR balance as a control weakness – two consecutive years
Business impact
- ✕Finance, AP, and purchasing teams collectively spending 6 weeks of effort on year-end reconciliation
- ✕Audit finding: GR/IR reconciliation process inadequate – risk of overstated liabilities
- ✕Payment delays to vendors during reconciliation period – damaging supplier relationships
- ✕CFO mandating improvement – manual process not acceptable for third consecutive year
The Solution
Verporta GR/IR Intelligence – automated matching and routing
Verporta connected to SAP MM/FI purchasing document history via RFC, built an automatic matching engine, and deployed year-round monitoring to prevent accumulation at year-end.
GR/IR data connected
EKBE (purchasing document history), RSEG (invoice line items), BSEG (FI line items), MKPF (material document header) extracted via RFC. Real-time view of all open GR/IR items.
Automatic matching engine
Verporta matches GR line items to IR line items using: PO number, line item, quantity tolerance (±2%), and date proximity (±30 days). 71% of items matched automatically with high confidence.
Root cause classification
For unmatched items, Verporta classifies: quantity variance, price variance, missing GR, duplicate invoice, timing gap, or vendor error.
Routing logic
Each unmatched item routed to correct owner: quantity variance → purchasing, price variance → AP + vendor, missing GR → plant warehouse, duplicate → AP for vendor credit.
Year-round monitoring
Verporta now flags GR/IR items unreconciled for 30+ days in real-time, preventing year-end accumulation.
Verporta modules used
Results
Numbers that changed the business
4 days
Year-end GR/IR reconciliation duration (down from 3 weeks)
80%
Reduction in manual matching effort
71%
Of GR/IR items auto-matched without human review
0
Audit findings related to GR/IR in most recent audit
92%
Vendor payment on-time rate during reconciliation (up from 61%)
Technical Details
SAP Tables
EKBE, RSEG, BSEG, MKPF, EKKO, EKPO
Matching Logic
PO + line item + quantity tolerance ±2% + date ±30 days
Root Cause Types
Quantity variance, Price variance, Missing GR, Duplicate invoice, Timing gap
Deployment
On-premise Docker
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